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Outlook Training

Whether it’s delivering an Introductory, Intermediate or Advanced course or designing your own course that fits your organisation like a glove, Spotlight Training always has the aim of delivering exactly what’s right for you.

Prices from £500 per day

You let Spotlight Training know:

  • The version of MS Outlook required for Outlook training
  • The level: Introduction, Intermediate or Advanced or…
  • The topics required to create your own tailored course
  • The length of the course

Resources for topics & TNA available below

Spotlight delivers the following:

  • Hands-on practical training
  • Training at location of your choice
  • Training manual for each delegate
  • Training laptops supplied at no extra cost
  • Focused training at tremendous value

MS Outlook - Full Day

Description: This Outlook training course is designed for delegates who have used MS Outlook a little bit or perhaps not at all and want to get up to speed with this application.

Objectives: By the end of the course delegates should feel comfortable with MS Outlook and:

  • Understand and how how to use the interface of Outlook
  • Be able to create and deal with E-mails
  • Know how to organise e-mails using Folders and Views
  • Know how to use Tasks
  • Understand how to use the Calendar
  • Be able to create Meetings and Appointments
  • Be able to invite and manage invitations within Meetings

Course Content: The following topics will be covered:

E-Mail

  • Creating, editing and sending email messages
  • Reading, replying and forwarding email messages
  • Sending, reading, removing and filing mail attachments
  • Sending links and shortcuts
  • Sorting, grouping, storing and deleting mail items
  • Out of office assistant
  • Creating signatures and multiple signatures
  • Creating Views for E-mail

Organising Outlook

  • Creating folders

Tasks

  • Creating and modifying tasks

Contacts

  • Creating contacts and modifying details
  • Viewing contacts
  • Use of contact list for email and appointments

Calendar

  • Calendar views
  • Scheduling and modifying appointments
  • Setting reminders
  • Scheduling and modifying events
  • Recurring appointments and events
  • Scheduling and modifying meetings
  • The meeting planner
  • Selecting attendees and responding to meeting requests
  • Printing diary entries
  • Editing, moving, copying and deleting calendar entries

Notes

  • Creating, modifying and viewing notes
  • Notes facilities

Description: There is a lot more to MS Outlook than just sending and receiving e-mails. This courses a more detailed look at some of the more advanced features and utilities that are available.

Objectives: This courses is designed to enable you to be an advanced user of MS Outlook, by the end of the course you should be able to use:

  • Screenshots
  • Charts
  • Outlook Items
  • Views
  • Categories
  • Search Folders
  • Templates
  • Advanced Calender usage
  • Assigning Tasks
  • Latest best practice and productivity tips

Course Contents: The following topics will be covered:

Mail

  • Building Blocks
  • Advanced E-mail Options
  • Copying Charts from Word
  • Chart security in Outlook
  • Attaching Outlook Items
  • Commenting
  • Screenshots
  • Creating Links

Categories

  • How to apply
  • How to edit
  • How to search for

Workflows

  • Favourites
  • Search Folders
  • Creating Views
  • Quick Steps (MS Outlook 2010 onwards)
  • Templates
  • Categories
  • Rules
  • Creating Views

Calendar

  • How to share Calendars
  • Managing Meetings
  • Creating Calendars

Tasks

  • Assigning Tasks

Best Practices

Description: MS Outlook is usually the mission critical application within the MS Office suite. However it is so overused that most people get at least 20 e-mails per day and many easily more than 50! The course has been designed to give you back control of Outlook.

Objectives: This courses will let you understand the tools and utilities that are available to be used within MS Outlook, understand what they do and when to use them. The course will also go through the latest best practice and productivity tips.

By the end of the course you should be able to:

  • Create views
  • Be able to create a flowflow for different types of e-mail
  • Be able to find search for categorised e-mails and outlook items
  • Be able to automatically organise e-mails using Rules
  • Be able to manage your calendar efficiently

Course Contents: The following topics will be covered:

Mail

  • ‘Favorites’
  • Search Folders
  • Custom Search Folders
  • Views
  • Filters
  • Creating Rules
  • Conditional Formatting
  • Quick Steps (MS Outlook 2010 onwards)
  • Rules
  • Templates

Searching and Finding Outlook Items

Categories

  • How to apply
  • How to edit
  • How to search for

Calendar

  • How to share Calendars
  • Creating Calendars

Best Practices

Productivity Tips and Tricks

MS Outlook - Half Day

Description: This course is designed as a gentle introduction to Outlook.

Objectives: To give a delegates a heads up for MS Outlook:

  • How to send and receive e-mails
  • How to open and attach files
  • How to create signatures
  • How to organise e-mails into folders
  • How to manage your calendar and Contacts

Course Content: The following topics will be covered:

Mail

  • Sending, Receiving & Replying
  • CC, BCC and Spell Check
  • Attaching and opening Attachments
  • Signatures
  • Creating Folders
  • Moving & Deleting Emails

Calendar

  • Calendar Views
  • Appointments Vs Meetings Vs All Day
  • Inviting others to a meeting
  • Checking Availability
  • Accepting Invitations
  • Making items Private

Description: There is a lot more to MS Outlook than just sending and receiving e-mails. This courses a more detailed look at some of the more advanced features and utilities that are available.

Objectives: This courses is designed to enable you to be an advanced user of MS Outlook, by the end of the course you should be able to use:

  • Screenshots
  • Charts
  • Outlook Items
  • Views
  • Categories
  • Search Folders
  • Templates
  • Advanced Calender usage
  • Assigning Tasks
  • Latest best practice and productivity tips

Course Contents: The following topics will be covered:

Mail

  • Building Blocks
  • Advanced E-mail Options
  • Copying Charts from Word
  • Chart security in Outlook
  • Attaching Outlook Items
  • Commenting
  • Screenshots
  • Creating Links

Categories

  • How to apply
  • How to edit
  • How to search for

Workflows

  • Favourites
  • Search Folders
  • Creating Views
  • Quick Steps (MS Outlook 2010 onwards)
  • Templates
  • Categories
  • Rules
  • Creating Views

Calendar

  • How to share Calendars
  • Managing Meetings
  • Creating Calendars

Tasks

  • Assigning Tasks

Best Practices